Thursday, August 30, 2012

How to create folders in a SharePoint List


  • First enable the New Folder command. Go to the list that you want to create a folder for. On the List tab, click List Settings.
  • Click Advanced settings.
  • Under Make “New Folder” command available, click Yes, and then click OK.
  • Go back to the list. On the Items tab, click New Folder.
    After you create folders in the list, you can then move items into those folders.
    1. On the Site Actions menu, click Site Settings.
    2. Under Site Administration, click Content and Structure.
      Note: This link is unavailable if you do not have the proper permissions, or if you are not using SharePoint Server. (not available in SharePoint Foundation!)
    3. On the left, click the name of your large list.
      Note: If you get an error preventing you from seeing your list here, you may need your administrator to move the items for you. Or, you may need to move the items during the Daily Time Window for Large Queries.
    4. On the right, click the checkboxes for the items you want to move into folders.
    5. On the Actions menu, click Move.
    6. In the Move… dialog, click the plus sign next to your large list, and then click the folder you want to move the items to.
    7. Click OK.
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    1. This worked perfectly, although it restarted all of the associated workflows. I tried to "archive" all of last year's list items, and it resulted in a huge number of emails saying that the workflows had all restarted. Do we know of a way around that? Thank you!

    2. Hi Laura,

      Can you edit the workflow with SharePoint Designer and temporary disable the email alerts on the list?