Use Datasheet view in 64-bit Office 2010

 

By default, the Datasheet view of a list or library is not supported when you are using the 64-bit version of Microsoft Office 2010 installed on a 64-bit Windows operating system.

If you want to use Datasheet view, we recommend that you install the 32-bit version of Microsoft Office on a 64-bit Windows operating system.

If your business needs require using the 64-bit version of Office 2010, you can install the 2007 Office System Driver: Data Connectivity Components to enable the Datasheet component. These components are available here on the Microsoft download center:

2007 Office System Driver: Data Connectivity Components

Find out if your Office is 32- or 64-bit

To find the bit version of Microsoft Office 2010, on the File tab, Click Help, and then note the bit version under the About section.

Find more information about 64-bit Office 2010 in the See Also section.

About installing the 2007 Office System Driver: Data Connectivity Components

The 2007 Office System Driver: Data Connectivity Components install a 32-bit version of the Datasheet component that will work with the 64-bit version of Office 2010 as long as you are using a 32-bit version of an Internet browser.

IMPORTANT    If you are using a 64-bit version of an Internet browser, for example the 64-bit version of Microsoft Internet Explorer 8.0, there is no support for the Edit in Datasheet feature.

You must install all 64-bit versions of Office products before you install the 2007 Office System Driver: Data Connectivity Components.

For example, if you plan to install Microsoft Project 2010, Microsoft Visio 2010, or Microsoft SharePoint Designer 2010, components that are not installed as part of an Office 2010 suite, you must install the 64-bit versions of these products before you install the Data Connectivity Components.

Other reasons Datasheet view might not work

There might be other reasons why Datasheet view is not working, including the following:

• A datasheet component compatible with SharePoint 2010 is not installed.
• Your browser does not support ActiveX controls.
• Certain libraries and lists do not support Datasheet view, such as a slide library, and therefore the Datasheet view command is dimmed.

Next

Install

OK

If you select a List in SharePoint 2010 now and select

It WILL open in Datasheet View

Technorati Tags: Datasheet View,SharePoint Lists,SharePoint 2010

Synchronize a SharePoint list with a spreadsheet program

To synchronize a SharePoint list, you must have a compatible spreadsheet program, such as Excel 2010, installed on your client computer, and you must have read permission to the list.

Synchronize a SharePoint list with a spreadsheet program

NOTE    The following instructions use Excel 2010 as an example. If you are using a different spreadsheet program, consult the Help information for that program.

1. Navigate to the SharePoint site that contains the list you want to synchronize with a spreadsheet program.
2. Click the name of the SharePoint list on the Quick Launch, or click Site Actions, click View All Site Content, and then in the appropriate list section, click the name of the list.

NOTE    A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.

3. On the ribbon, click the List tab, and then in the Connect & Export group, click Export to Spreadsheet.
4. If you are prompted to confirm the operation, click OK.
5. In the File Download dialog box, click Open.
6. If you are prompted whether to enable data connections on your computer, click Enable if you believe the connection to the data on the SharePoint site is safe to enable.

Excel creates an Excel Table with a data connection based on a Web query file.

To see further changes made to the SharePoint list in spreadsheet program, you must manually update the data. For example in Excel 2010, in the Excel table connected to a SharePoint list, on the Design tab, in the External Table Data group, click Refresh.

 

Introduction to synchronizing a SharePoint list with a spreadsheet program

You can synchronize data between a SharePoint list and a compatible spreadsheet program, and keep both sets of data up-to-date. For example you may want to maintain a product inventory in a SharePoint list so it’s easy to share and update, but also do periodic inventory analysis by using a spreadsheet program, such as Excel 2010.

There are three ways to synchronize data between a SharePoint list and a spreadsheet program. Whichever way you choose, this synchronization is one-way, or unidirectional. Changes made in the SharePoint list can be updated in the spreadsheet program, but any changes that you make in the spreadsheet program are not written to the SharePoint list.

To synchronize a SharePoint list, you must have a compatible spreadsheet program, such as Excel 2010, installed on your client computer, and you must have read permission to the list.

NOTE    You cannot synchronize a SharePoint external list with a spreadsheet program.

 

Synchronizing list data by using the Export to Spreadsheet command

You can synchronize the data in a SharePoint list with a compatible spreadsheet program by using the Export to Spreadsheet command in the list ribbon. As the SharePoint list continues to be updated, depending on your spreadsheet program, you can also use a command in your spreadsheet program to manually update your spreadsheet with the latest data.

For example in Excel 2010, you can refresh the data connection, which replaces and overwrites the Excel data with the current list data. If your SharePoint list contains folders, the folder structure does not appear in the resulting Excel table. However, the Item Type and Path columns are added to the Excel table so you can filter and sort the data, based on its type and location or subfolder of the list.

Synchronizing list data by using the Query List with Excel command in Datasheet view

If you have Excel 2010 installed on your client computer, you can also synchronize a SharePoint list from Datasheet view by using the Query List with Excel command available in the Datasheet view task pane. Using additional commands in the task pane, you can also synchronize the list data and do the following:

• Create an Excel chart
• Create an Excel PivotTable
• Print the list from Excel

Synchronizing list data by using the Export Table command in Excel

From Excel 2010, you can also export an existing Excel table to a new SharePoint List by using the Export Table to SharePoint List Wizard. This approach is useful when you already have the data in an Excel table and you want to create a SharePoint list during the synchronization process.

 

Tags van Technorati: Excel 2010,Spreadsheet,Lists,SharePoint 2010

How to turn on Inline Editing in SharePoint 2010

Datasheet View in SharePoint 2010 will not work when one of the below is true

• You are using 64bit Office (Office 2003, 2007 and 2010 are only x32 supported)
• You are using 64bit Internet Explorer
• A datasheet component compatible with SharePoint 2010 is not installed.
• Your browser does not support ActiveX controls.
• Certain libraries and lists do not support Datasheet view, such as a slide library, and therefore the Datasheet view command is dimmed.

As an alternative you can use Inline Editing

1. On the List tab, click Modify View.
2. On the Modify View page, scroll down and find the Inline Editing section.
3. Click the plus sign next to Inline Editing.
4. Select the Allow Inline Editing check box.
5. Scroll to the bottom of the page and click OK.

Tags van Technorati: Inline Editing,Datasheet View,Views,SharePoint 2010